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Leatherwood Mountains Property Owners’ Association,
Inc. Board Meeting
March 25, 2006
The meeting was called to order at 10:00 AM by Chuck
Mann, president. Present were board members Randy Burke
- vice-president, David Beckett - treasurer, Diane Ertel
-secretary, Delaine Parker, Lelia Ivey, Rex Craig, Vance
Stine, and Mike Everett.
Contracts and Agreements
First order of business was a discussion presented by
Chuck Mann concerning contracts and agreements. He
reported that culvert work will begin mid-April and that
Jimmy Laws has agreed to continue mowing the meadow and
right-of-ways. He has also agreed to do other small POA
jobs which will average about 20 hours per week. Randy
Burke and Vance Stine will check on worker’s
compensation issues involved with hiring part-time
employees. They will also verify each contractor’s
certificate of insurance for worker’s compensation.
Larry Parker has volunteered to inventory and be
responsible for maintenance with all POA owned
equipment. Larry and Chuck Mann will keep the keys to
the maintenance shed and equipment.
Security and Gate
Lelia Ivey presented the initial architectural concept
for Phase 4 of the planned new gate entrance. She has
selected Fence Builders out of Winston-Salem as the
preferred company after interviewing and getting
references from the final three companies submitting
bids. The company has recommended an entrance gate that
allows for both ingoing and outgoing traffic
simultaneously and also to straighten the approach to
the gate. Lelia reported that the next step is to get
the right-of-way moved and to get a Deed of Easement
from Dick Johnston. Vance Stine made a motion to get
this done. Randy Burke seconded the motion and it passed
unanimously.
After much discussion of the probability of needing a
retaining wall and the cost of moving the road more to
the right of its present location, Mike Everett made a
motion to get a revised estimate of costs incorporating
these additional changes. The motion was seconded and
passed unanimously. It was agreed that Randy Burke, Mike
Everett, and Lelia Ivey would meet with the architect
again to compare costs.
Fire Safety
Rex Craig reported the he and Tim Laws of the Ferguson
Fire Department would ride all of Leatherwoods roads to
determine what fire equipment will go where. He
suggested that the POA make sure all houses and roads
have proper signage and that a map be created with every
house and every road identified. Diane Ertel said she
and Connie Whitson would work on the map. Rex continued
with the suggestion that future home owners be advised
to put in a sprinkler system. He also intends to ride
the fire exit routes to make sure they are passable.
Chuck Mann and Delaine Parker will ride Leatherwood’s
narrow roads to address the width of future roads so
they are accessible by fire equipment. Rex also informed
the board that footings for the new fire station at Elk
Creek/Darby Road and Triplett Road should be poured next
week. The POA has donated $3,000 toward this project.
Delaine Parker made a presentation on the Lifepak 500
defibrillator. Several homeowners have expressed an
interest in Leatherwood owning one. The cost would be
$2300 to $2500 apiece. One issue is where would one be
kept in order to be readily available. Delaine said that
6 minutes is the maximum time one would have to use it
properly. She stated that first responders from the fire
department will hopefully be equipped with them , but
that is 2 to 3 years away.
Entertainment
Diane Ertel reported that her committee would meet next
week to set the dates for 2006 events.
Roads
Chuck Mann reported that the roads are in pretty good
shape and that Granny’s Ridge would be repaved sometime
this summer once construction on a home on that road is
completed. Delaine Parker stated that the road committee
will meet later to discuss other road repaving that may
be needed.
Covenants and Enforcement
Committee
Chuck Mann addressed the responsibilities of the new
Covenants Enforcement Committee. This POA committee will
work closely with the Construction Review Committee
appointed by Dick Johnston. The CRC’s duty is to guide
all construction projects through the proper procedures
to comply with the Covenants and policies of
Leatherwood. The CEC’s duties will be to enforce the
Covenants once a violation is reported by the CRC to
Delaine Parker, the appointed liaison between the two
committees. David Beckett was appointed chairman and
Diane Ertel volunteered to join Delaine Parker and David
as POA Board members on the committee. Two more property
owners will be selected at large to serve also. The CEC
will create a position paper and fines for various
violations. Further definition is needed for the
reference to “nuisance and annoyance” issues in the
Covenants. Items to be included will all be direct
violations of the covenants, including, but not limited
to, open fires, garbage, firearms and fireworks, etc.
Leatherwood POA By-Laws
Vance Stine made a motion to update our by-laws. Randy
Burke seconded it. After much discussion on how policies
and procedures have evolved, Vance volunteered to
research all past minutes and paperwork regarding POA
meetings and to bring the present board up to date on
previously passed policies. The board voted unanimously
on Vince’s motion.
Insurance/Legal Issues
Randy Burke is still working with our attorney,
George Mast, on several issues still unresolved.
Financial
Chuck Mann reported Jim Faw CPA is doing a good job with
our billing so far. Our checking account will be moved
to a Wilkesboro bank as soon as one is chosen. David
Beckett will take over all treasury functions once the
new system is in place.
Welcome Center
Chuck Mann and Mike Everett will explore the options for
future use of the Welcome Center. The POA may want to
rent space or insure that the POA always has access to
the Welcome Center.
Mailings
Chuck Mann will post future minutes on the POA web site
with a one-time mailing to members notifying them that
the minutes are available via the internet. A hard copy
will be mailed to those who request one.
Future :
The board set the date for future meetings as follows:
04/22, 05/20, 06/24, 07/22, 08/26. 09/23, 10/21, 11/18,
and 12/16.
The meeting was adjourned at 1:15PM.
Respectfully submitted,
Diane Ertel
Secretary
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