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Board
of Directors Meeting Minutes, 6 December, 2003, Elk
Creek Inn Restaurant
Present Russ Simmons, President
David Bridgers, Treasurer
Delaine Parker
Paul Ertel
Steve Holmes
John Single
Corrections to 13 September 03 Minutes - Delaine
Shed: Should read: Phil Whitson was present at the
meeting and discussed the need to construct a shed
inside the gate area. [Change underlined]
Roads -- Delaine and Russ
West Ridge: Repairs have begun. Expectations are to have
the road bed repaired followed by paving in the spring.
Hunter Road and Hollaridge Road: Consideration for
repairs in the spring.
Snow Removal: As during past winters, the POA will work
to keep its roads open. The basic directions given to
Hugh Hanchey, the person who operates our tractor and
blade, are to keep the paved roads open to all full time
residents and rentals. As a rule, we do not open roads
where there are no houses nor do we open driveways and
roads that continue under the supervision of the
developer (rough rule of thumb, houses and construction
on non-paved roads).
Repeat: Keys Cabin -- David
Budget of $1000 He is looking for volunteers. Please
contact David, home: 336-973-4285 or cell: 336-927-7770,
with your name and number, if you are interested in
assisting with the stabilization of Keys Cabin.
Trails - Russ
Extensive work has been done on the trails. All appear
to be in good condition for the winter and spring use.
(Thank you Abbie Hanchey, Dick Johnston, and Phil Rash!)
Recreation Area -- Delaine
Log cabin has been sealed. (Really looks good - Thanks
Delaine!)
Teepee - Starting to show some weather wear. Let us get
it cleaned and taken down for the winter. (Russ)
Raymond's Pond - Find someone to trap and relocate the
beaver. (Russ)
Covenant Reminders
Before you begin your plans for the construction of your
new home, fence building, car port, etc., please review
the covenants. In the introduction one paragraph states:
"Although a lot (dwelling unit) owner actually owns the
footage on the exterior of his building, any permanent
structure or improvements erected or placed in that
space must have the approval of an architectural review
board. This is necessary to prevent unsightly additions,
fences and structures which are inconsistent with the
character of Leatherwood Mountains as a planned
residential community." Plans should be submitted to the
developer Dick Johnston for approval prior to additions
to lots here in Leatherwood. We must all work together
to ensure that the Leatherwood ambiance is maintained.
As you work with your contractor, please remind them
that open fires are prohibited and there is a long term
precedence for not working on Saturdays and Sundays.
The board is asking if the covenants can be placed on
the web site provided by the developer. (Russ)
The board is asking if planned activities can be placed
on the web site provided by the developer. (Russ)
The board is asking for a POA representative on the
Architectural Review Committee. (Russ)
Security and Gate - Russ
Additional lights and security cameras have been added
to the gate area. The Board is offering to assist in the
cost of posting of signs letting people entering
Leatherwood know that 24 hour video camera surveillance
is in place. (Russ is to contact Phil/Dick to work out
an agreeable set of words, if additional signage seems
appropriate.)
The board requests that we check into changing the
automated gate openers' code. This would require a brief
stop in the Welcome Center for the changing of the "dip
switches" in the openers. (Russ)
Entertainment Committee -- Delaine and Eileen
The Board has asked that we have a meal similar to last
years following the Annual General Membership meeting on
21 February at 3 PM at the Darby Center. (Delaine will
check into this.) The Board suggested that efforts
should be continued to enhance group activities for all
members. This may include joining in with some of the
activities that Abbie may have for the barn area, rides,
etc.
Financial - Russ
The certified loan vote was 144 for and 5 against. The
loan is being secured from FNB Southeast. POA member
Ernie Sewell has been most helpful in the process,
especially in understanding the requirements and the
time it has taken to complete this process. (Thanks!
Ernie.) Budget: Prepare one for 2004 for presentation to
the Membership. (Russ will create and share with the
Board members before the February 21st Board meeting for
presentation to the membership.)
Board Meetings and POA Annual Meeting Dates
Board Meeting - February 21, 2004, at 10:30 AM, Elk
Creek Inn Restaurant
POA Annual Meeting - February 21, 2004 at 3:00 PM
Old Business not discussed:
Shed: "The board's position is to discuss it and present
it to the membership for a vote."
Chapel: "The board will not take action without a
presentation with design and cost proposals."
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