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Board
of Directors Meeting Minutes, 13 September, 2003, held
at Welcome Center
Present at meeting:
Russ Simmons, President
David Bridgers, Treasurer
Curt Tucker
Phil Rash
Delaine Parker
Paul Ertel
Phil Whitson
Eileen Jurand, Secretary
Dick Johnston
Financials - Roads Money that has been spent on
roads to this point amounts to $61,000. Our most recent
bill was for $52,000 and $9,000 had already been paid.
Only a few areas have been completed. Work was stopped
on Elk Ridge due to budget restraints. Huffman Paving
will return when they get any go ahead from Russ
Simmons. The culvert on Buckaroo and Granny's Ridge has
been completed and catch basins on Elk Ridge Road were
done in June. West Ridge still remains a major priority
due to the road badly deteriorating. Original budget was
for $70,000 to be allocated for the roads for 2003. Last
winter Hugh was our contracted employee for snow
removal. Snow removal is an immediate contract. It costs
approx. $350-$400 each time snow is removed. Major roads
where people live are the number one priority.
Approximately $50,000 - $60,000 is needed to complete
the roads on West Ridge. The questions was raised and
discussed whether we do a special assessment, raise the
dues, get an equity line of credit or continue
maintaining the roads as is with no extra money for
contingency. We are sending a ballot to accompany the
minutes. Tony Huffman said that we may need more money
in the future to maintain the roads. It was also
suggested, by the board, that tar and gravel be used in
the future to save money for 5 - 10 years down the road.
Further discussion was had on the existing budget and
maintenance plan. We have no preventative plan for
maintenance on the roads at this time. We are presently
in a quick fix mode. Culvert maintenance is being done;
however, ditch work is behind. The motion was made,
seconded and discussed to research equity one of credit
before going to the membership. Discussion was said to
get a second opinion to assess the roads while the loan
was being researched. Final motion was made, seconded
and discussed to shop for line for maximum line of
credit and to reserve 3% of that to go toward starting a
contingency fund.
Raymond Hansmann Pond - It was suggested and
discussed to name the pond at Leatherwood to be named
for Raymond Hansmann. Motion was made for this and
seconded. It passed unanimously to name the pond for
Raymond Hansmann.
Transition of Properties - Phil Rash is now the
owner of all the properties and buildings from the gate
out. Dick remains the owner of properties from the gate
in. Phil is renovating Saddlebrook Restaurant and
changing some of the menu to be more home cooking. Phil
and Dick will have control over the trails. If the POA
were to take over the control of the trails, we would
have to maintain them. The stable will start charging
$10 for parking horse trailers. There is no trail riding
fee.
Amenities - Every time the roads or meadow is
mowed it costs $650. Two widths of the mower cuts about
6 feet, many times less than this. The swimming pool
costs approximately $20 per day from 5/31 to 9/1. Harold
has certification to maintain the pool. It costs
approximately $600 per month. The pool is checked two
times daily during months of operation. No money was
spent for repairs this year on the pin hole that
developed on the pump. We elected to wait until next
season for repairs. Office expenses are mostly in the
form of insurance. $2,400 is for general POA liability
and approximately $1,000 is coverage for the board of
directors, telephone, and mailing with the related
photocopies. We presently have a 3-year insurance policy
with a yearly premium.
Fire Escape Routes - We have divided the escape
routes into three roads. It was decided that someone is
always here to open gates. If there were a fire around,
the gates would be opened by someone with a set of keys.
Phil Rash, Phil Whitson, Abbey and Paul McWhirter are
all usually around to assist with opening of gates.
Shed - Phil Whitson was the present at the
meeting and discussed the need to expand the existing
shed near the welcome center. Question was raised
whether we build a new shed on POA property and whether
we ask for donations of money or labor. The board's
position on this is to discuss it and present it to the
membership for vote.
Keys Cabin - Keys Cabin has been resecured with
new locks and hardware. We have the materials to fix the
corner post.
TeePee and Cabin - The cabin has been stained but
the TeePee is in bad shape.
Security Problems - Two of the cameras had not
been working at the time the horses were let out. Phil
Rash is going to help the POA with this need.
Treasury - One of our CD's is getting ready to
mature on October 2, 2003. It amounts to $355.37. Your
board elected to let this "roll over."
Chapel - Discussions were started about the
possibility of having a chapel on Leatherwood property.
David stated that the rental program does get calls for
weddings. Should we consider this and make it a
non-denominational chapel. Discussions will continue to
take place through the board members. The board will not
take action without a presentation with design and cost
proposals.
Respectfully submitted, Eileen Jurand, Secretary
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