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LEATHERWOOD MOUNTAINS PROPERTY OWNERS ASSOCIATION, INC.
BOARD MEETING, NOVEMBER 18, 2006
DARBY COMMUNITY CENTER
The meeting was called to order by Chuck Mann,
president, at 10:00 a.m. Present were Board members
Randy Burke, David Beckett, Diane Ertel, John Single,
Delaine Parker, Mike Everett, and Vance Stine. Absent
was Board member Lelia Ivey. Also present was guest and
property owner Keith Johnston.
Chuck asked Keith Johnston if he wanted to address the
Board. Keith stated that he was there to answer any
questions about his development of property adjacent to
Leatherwood called AJoetown@. Keith was asked to fill
the Board in on any plans that would affect Leatherwood.
Keith explained that development plans are in a very
early stage and that development, if it occurs, was at
least one to two years away. He owns about 1500 acres
and may develop some portion of that and his desire was
to keep the same atmosphere and living experience that
Leatherwood has. He said that he would try to enhance
the Leatherwood experience as much as possible and only
add to the community as a whole. Keith was asked about
road development in the future and the possible damage
to existing roads by construction trucks. He answered
that he was most likely to have a construction entrance
off of Stoney Fork Road, which would keep down traffic
through the heart of Leatherwood. He added that he was
very willing to work with the Board in putting in
quality roads and wider roads where needed. The Board
thanked Mr. Johnston for sharing his information and
asked him to return anytime to give us updates as his
plans progress.
CONTRACTS AND AGREEMENTS - Chuck reported that
Gary Gibson is still working on replacing pipes and
culverts that have been identified as needing repair or
replacement.
ACTIVITIES AND EVENTS - Diane Ertel reported that
the Halloween party was a great success. Treavor Whitson
won the costume contest, dressed as the pirate from the
Caribbean. He donated his winnings to the Lane Dudley
family. The group that attended the play AThe Sugar Bean
Sisters@ at the Barter Theater in Abingdon, VA., and
spent the night at the Martha Washington Inn also
reported a great social event. Connie Whitson is in
charge of arrangements for the Lees-McRae Candlelight
Christmas Concert, to be held in Banner Elk on December
2nd. Tickets are $15 at the door. Connie will make
dinner reservations at a local restaurant before the
concert for all who attend the concert. Contact Connie
for reservations and further information. The next event
sponsored by the POA is the White Elephant Christmas
Party on Saturday, December 9th. It will be held at the
Beckett=s home at 7:00 p.m. Everyone is to bring a
wrapped gift for a man if a man or a woman if a woman,
along with an unwrapped gift for a child ages 4 to 17.
That gift will be donated to the local Ebenezer=s
Children's = Home. The party is BYOB and an appetizer
would be appreciated. Diane also reported that the
Leatherwood POA/Leatherwood Rentals, Inc., joint
committee to discuss future needs of Leatherwood after
the Ginn purchase of the equestrian center and
restaurant will not meet until January. She said that
the committee will be made up initially of herself, Roy
Amler, Susan Rash, and Connie Whitson. Other property
owners will be added if needed.
ROADS - Discussion among the Board members
primarily concerned the damage to the roads caused by
several residents who are doing construction on their
properties. It was suggested that the Board write a
letter to the homeowners and request that the
right-of-ways be returned to their original condition
before the construction. The possibility of increasing
the Construction Fee was also mentioned as a way to
offset the damage done by heavy trucks. No action was
taken. More discussion took place on how to insure that
future roads adhere to some standard. Chuck made a
motion that Randy Burke and David Beckett meet with Dick
Johnston to discuss this ongoing concern. John Single
2nd the motion. It passed unanimously.
COVENANTS COMPLIANCE COMMITTEE - David Beckett
reported that he and Randy Burke had met with Dick
Johnston last Thursday to present the Committee=s
proposal for compliance and enforcement of Leatherwood=s
Covenants. Dick reviewed the position paper and the
letter that will go out to all homeowners. David said
that Dick was in agreement on every issue of enforcement
and that Dick gave his support to the committee. Dick
also suggested that the letter go out to the property
owners under both his name and the Boards. Randy and
David stated that they were very pleased with the
meeting and the cooperation between the developer and
the Board to insure that the original covenants be
actively adhered to and enforced. David recommended that
the Position Paper be presented to the membership as
soon as some minor editing is completed. David also said
that the ARC/CRC will start to issue a Certificate of
Occupancy when new construction has passed all review
committee standards, as stated in the covenants. This
has not been done previously, but will work in
cooperation with Wilkes County.
INSURANCE and CONTRACTS - Chuck said that we are
still waiting on the contract from Ginn concerning the
trails. The officers of the POA Board will have to sign
the agreement.
FIRE SAFETY - Delaine reported that Susie Lurz,
David Bridgers, and Sue Bridgers have all passed the
state exam to be certified as official Medical First
Responders. Several other Leatherwood residents (Susan
and Phil Rash, Steven Smith, Larry Parker, and Susie
Lurz) have attended the Fire College to receive
continuing education credits in order to remain
certified as volunteer firemen.
ELECTION COMMITTEE - After checking with parties
that may be affected by a change in the annual meeting
date, Chuck Mann announced that March 31, 2007, would be
the next date for the Leatherwood Annual POA Meeting.
Randy Burke (chair) reported that although one member of
his committee wasn't able to participate, the other
committee members decided to go with the changes to
election/voting procedures outlined in the proposal
presented to the Board at the last meeting after making
minor changes to a sample nominee questionnaire that
Diane Ertel had submitted. David Beckett offered to make
those changes and it will go out to the Board via email
so that quick approval insures that the letter go to the
membership in a timely manner.
FINANCE - David brought to the Boards attention
that the duties of the treasurer are not really clear
according to our bylaws and he questioned the need for
this position. This began a discussion on how expenses
are paid now that Faw handles all of the POA's finances
and billings. Randy Burke make a motion that any check
over $5,000 be signed by two officers. Chuck 2nd the
motion and it passed unanimously. The treasurer will
work with Faw on all financial matters and report back
to the Board on financial updates. Chuck then handed out
a proposed budget for next year. After a brief review
and discussion, Chuck asked that Board members email him
about any changes or suggestions.
OTHER MATTERS - John Single reported on his
research regarding a web site for the POA. According to
his research, we could have our own web site created and
maintained for less than we are currently paying
Leatherwood Rentals to have a page on their site. Diane
suggested that we have a link from the Leatherwood site,
if possible. Randy made a motion that we establish our
own web site. David 2nd the motion and it passed
unanimously.
The meeting was adjourned at 1:30 p.m.
Respectfully submitted,
Diane Ertel
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